Who We Help

Shareholder Voting

An Overview

Shareholder voting is not only relevant to large public companies, but smaller ventures are also financed through equity. In both cases, shareholders have the right to make key decisions democratically. During this critical process, companies have a responsibility to adhere to the highest standards.

Challenges with a Shareholder Vote

Making sure that your decisions occur in an environment of integrity is a priority. Organizing the voting process to facilitate those decisions can be challenging, and it entails numerous responsibilities for one person, including:

Finding addresses, mailing proxies, and inviting shareholders to a live meeting
Ensuring shareholders participate in the vote
Delivering ballots to voters and having voters return them in a timely manner
Making sure decisions remain anonymous but verifiable

Voter Access Issues

Even when the organizational elements are taken care of, there are other barriers when it comes to voters accessing their ballots and ensuring the integrity of your vote. More specifically:

Complexities with managing those in different time zones and locations
Ensuring that ballots are delivered and accessed by the correct individual
Easily accessing the results of your vote
Making sure that proxy assignments happen smoothly

Gathering Results

When shareholders vote, counting those results without associating them with a shareholder’s known equity encompasses several challenges:

Counting individual ballots with different weights and adding them manually
Maintaining confidentiality when weights are unique to an individual voter
Balancing turnout and ballot return with confidentiality

Our Approach

With these issues in mind, eBallot for Business can help you facilitate a secure, accessible, and auditable voting event. Our software has been successfully used for shareholder voting events and has worked favorably for a number of clients. We offer:

Automatic ballot delivery - Our online voting solutions mean individual ballots are sent digitally with secure access and tracked delivery

Easier ballot access - Members can be reached regardless of their location, cast their ballot at their convenience, and keep to strict deadlines

No manual counting - We tabulate the results instantly and automatically match a ballot to their shareholder’s equity

Maintain confidentiality – Individual voter turnout is monitored without the results of their vote being known